Housing & Travel
We negotiate hotel contracts, manage attendee room blocks, and coordinate travel logistics.
What is included
Where attendees stay and how they get there shapes their experience of the event. Our housing and travel service covers the following.
Hotel block negotiation across multiple properties
We negotiate hotel contracts and room blocks across multiple properties.
Online housing reservation system
Attendees reserve their rooms through an online housing reservation system.
Group transfers and VIP travel coordination
We coordinate group transfers and travel arrangements for VIPs.
Attendee accommodation reporting
We provide reporting on attendee accommodation.
Post-event commission reconciliation
After the event, we reconcile the commission earned on hotel bookings.
How it works
We manage attendee room blocks and coordinate travel logistics as part of the same engagement as the rest of your event. Housing is one of the services we deliver under one roof, so it can be planned alongside registration and on-site operations.
On commission: Exposoft earns commission on hotel bookings and credits a portion of the commission earned back to the client. The post-event reconciliation is where that commission is accounted for.
Who it is for
This service is for associations, scientific societies and corporate conferences whose attendees travel and stay in hotels, including events that use several properties.
Related services
Want to talk about this service for your event?
Tell us about your event. We respond within one business day.