Services
We deliver every phase of event execution under one roof. Whether you are running a 200-person board meeting or a 14,000-attendee annual congress, our team manages the operational lifecycle from contracting through post-event reporting.
Registration & Attendee Management
We build and operate registration for every Exposoft engagement. Our team manages attendee data from initial signup through on-site check-in and post-event reporting.
- Branded registration portals with payment processing
- Real-time attendee reporting and dashboards
- Group registration, member discounts, and access tiers
- Custom badge design and on-site badge production
- Self-service check-in kiosks and staffed registration desks
Exhibitor & Sponsor Management
We sell, onboard, and service exhibitors and sponsors. Our team operates the exhibitor portal, manages booth assignments, and runs lead retrieval on the floor.
- Exhibitor prospectus design and outbound sales
- Online booth selection and floor plan management
- Sponsor benefit fulfillment tracking
- Lead retrieval hardware and data export
- On-site exhibitor services desk
Housing & Travel
We negotiate hotel contracts, manage attendee room blocks, and coordinate travel logistics. Exposoft earns commission on hotel bookings and credits a portion of the commission earned back to the client.
- Hotel block negotiation across multiple properties
- Online housing reservation system
- Group transfers and VIP travel coordination
- Attendee accommodation reporting
- Post-event commission reconciliation
On-Site Operations
We run the floor. Our team handles command center setup, signage placement, vendor management, and real-time issue resolution for the duration of the event.
- On-site command center setup
- Signage production and installation
- Vendor management and dispatch
- Real-time issue tracking and resolution
- Speaker ready room and AV coordination
Budgeting & Financial Reporting
We build event budgets from first principles and manage spend through to final reconciliation. Every event we have managed since 1996 has been delivered on or under budget.
- Multi-scenario budget modeling
- Real-time spend tracking and variance reporting
- Vendor contract negotiation and approvals
- Sponsorship and registration revenue forecasting
- Final financial reconciliation and audit support
Transportation Logistics
We coordinate shuttle programs, dispatch logistics, and on-site transportation for multi-venue and multi-property events.
- Shuttle route planning and contracting
- On-site staging and dispatch
- Signage and wayfinding
- Driver coordination and contingency planning
- ADA-accessible transportation coordination
Ready to scope your next event?
Tell us about your event. We respond within one business day.